Document Controller
Ramboll Group
Civil Engineering, Underground Construction, also Engineering Firms
Dublin - Irland
Specialist
Experteer Overview
In this role you will manage project documentation for major infrastructure programmes in Ireland, ensuring accurate control, storage, and distribution to meet project requirements. You will collaborate with project teams, contractors, and stakeholders to maintain robust document control and governance. You will oversee registers, versioning, and metadata, and support CDE platforms. You will assist audits, archiving, and continuous improvement, contributing to Ramboll’s sustainable-change agenda.
Pay / Benefits
- flexible work environment
- 27 days annual leave plus bank holidays
- matched pension contributions
- private medical cover and life assurance
- commitment to development
- leadership principles
Responsibilities
- Manage document control processes to ensure accurate and timely handling of project information
- Control receipt, distribution and filing of project documents per procedures
- Maintain document registers, trackers, and metadata for full traceability
- Ensure version control and clear communication of document status
- Support implementation and management of document control systems (CDE platforms such as Aconex, SharePoint or equivalent)
- Review documents for compliance with naming conventions and standards
- Coordinate workflows for document review, approval, and distribution
- Support project teams and contractors in correct use of document management systems
- Assist with audits and assurance activities related to information management
- Manage archiving and handover of project documentation
- Support reporting and governance processes related to document control performance
- Promote best practice in information management and continuous improvement
Key requirements
- Experience in document control or information management on infrastructure or construction projects (metro, aviation, rail, water, highways)
- Strong understanding of document control processes, systems, and best practice
- Experience using common data environments (CDE) and document management systems (Aconex, SharePoint, ProjectWise or equivalent)
- Good understanding of document management standards, naming conventions, and workflows
- Strong attention to detail and ability to manage large volumes of information accurately
- Experience supporting audits, quality assurance, and information governance
- Good communication and coordination skills across multi-disciplinary teams
- Proactive and organized with ability to manage multiple priorities and deadlines
- Familiarity with construction and engineering documentation requirements
- Degree or relevant qualification in information management, business administration or a related discipline (or equivalent experience)
Description
In this role you will manage project documentation for major infrastructure programmes in Ireland, ensuring accurate control, storage, and d…
Leading careersFor members only
Take your next career step
1M+ top positions worldwide with salary benchmarks
Be discreetly found and contacted by headhunters
Exclusively for senior-level professionals and executives
Already a member?